Board Meeting Etiquette

Board meetings require a great deal of preparation from many people in addition to the actual meeting itself. To make these meetings as effective and productive as it is possible all participants must follow the rules of a board meeting. This will ensure that discussions remain on track and prevents participants from losing their time or distracting other attendees.

To avoid this, it is important to send out the agenda along with reports and other talking points a few days prior to the meeting. This will allow members to go through all the information needed and prepare their comments and questions ahead of time. If there are actual or potential conflicts of interest they know about it is a good idea to inform the chair in advance so that they can permit the member to disclose their conflict and request members to abstain from voting.

Another important piece of etiquette includes respecting other members’ opinions and contributions. Listening attentively to other speakers and refraining from interrupting them even if you don’t agree with their views is a key part of this. This includes speaking clearly, and only asking questions when it is necessary. Finally, it is best to turn off or switch off your cellphone during the meeting and only make personal calls in an emergency.

This will allow the other members to concentrate and fully take part in the meeting. It is not a good idea for them to be distracted or worry about your microphone being unmuted by the ringtones of your mobile phone.

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