Data Room Software – What to Look For in a Data Room Software Provider

Data room software must be capable of handling large amounts of documents. This characteristic is typically reflected in the number of tools provided by the provider like multilingual searches (about 16 languages) OCRs and file previews, as well as intelligent AI categories, and translation of documents. A reputable service will offer a variety of viewing options to permit users to look at documents in their own format, or without it.

To ensure the safety of confidential data, a good service provider should utilize the highest level of encryption and security features. They should also have a 24-hour multilingual user helpline and dedicated customer service representatives who can assist with quick project start-up, best practices implementation and accelerated due diligence procedures.

For example, some providers provide the ability to share folders, desktops and FTP to the virtual data room, making it simple to upload and download any file. Some providers use an automatic naming scheme, that makes it easy to manage and locate files. The top providers also allow you to set up different access permissions for viewing print, secure and view download, and customize watermarks that display a user name, IP address and the date and time of document viewing.

A good VDR will come with NDAs built in that can be applied automatically to all users. This will stop unauthorised disclosure. It should also contain a comprehensive auditing system that allows users to look deeper and determine what was disclosed (documents and users) when, and in what order.

Leave a Reply

Your email address will not be published. Required fields are marked *