The Benefits of Board Portals

Board portals have benefits that go beyond the digitization of paper documents. They allow directors to plan meetings, manage their tasks and collaborate with their fellow board members and help them uphold and improve governance in specific ways.

When a director gets an email from the company secretary informing her that the board’s documents are available on the portal, she can review them over the weekend or Tuesday afternoon, to be ahead of the agenda and take notes on the most important issues or questions. You can also make use of the portal’s real-time analytics feature to understand how directors engage with the material prior to the meeting and also to determine how much time they’re spending on each section or document.

This is especially helpful for directors with a busy schedules who have limited time to devote to the board. A well-designed board portal can be accessible at any time, using any device. Since the majority of board members have their own devices to access other online services, it does not need a long-term learning curve.

When evaluating different vendors be sure to take into account other features. While ease of use is an important factor for most directors but it’s not the only one. Certain portals, like allow directors to vote and keep a record of their decisions. This will save the secretary time and makes it easier for the board to enact changes between meetings.

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